HEALTH AND SAFETY PLANNING DURING COVID-19 FACULTY-LED AND GROUP TRAVEL PROGRAMS as of July 2020
To plan a successful academic or educational travel program in 2021 and beyond, we need to learn how to travel differently. Our most important considerations are how we address health, safety and financial implications.
Here at Seminars International, we are moving ahead with planning international travel for future programs for 2021 and beyond. Unfortunately, we don’t know when the pandemic will be over, so there is still uncertainty about the future. We are all hopeful that COVID-19 will recede, and international travel can get back to normal. In the meantime, we all need to be flexible but it’s wise to plan well in advance. Since international travel has been significantly impacted by COVID-19, how we plan and organize educational group travel in the near future needs to change.
Now more than ever, you will need the advantages of a provider working on your behalf. Here are some of the benefits of working with Seminars International:
- We pledge to work closely with you and for the health and safety of all participants in program planning and operation and on any changes, adjustments, deferrals or cancellations that need to take place for health or safety reasons.
- We will work on your behalf to obtain as much refund or recoverable costs in the case of program cancellation. In spring 2020, Seminars worked with our on-site partners to refund and recover costs on behalf of our clients for all cancelled programs, even many of those that had to cancel within the no-refund period.
- We plan programs with you at no financial commitment until 120 days before departure (unless special circumstances apply). Final payment is typically due 90 days before departure to give time to assess safety and health and make adjustments if necessary. This timeline allows leaders to plan programs and recruit participants in advance, while also giving us time to evaluate safety before payments are due.
- We offer resources for the option to purchase individual trip cancellation insurance. Seminars recommends reputable individual trip cancellation options that include upgrades for “cancel for any reason” coverage. (Important note: trip cancellation policies must typically be purchased within 15 days of payment of program deposit.)
Currently, many of the rules and protocols, especially regarding group travel, have not yet been formed and regulations are constantly evolving and changing. They are evolving and will vary by country. Information will be country-specific, and Seminars will consult with you on specific protocols and laws for your program destination.
For more information, please contact us at firstname.lastname@example.org